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  • Election of Board Members - I.N.T.O
    of Office Confidentiality Board Meetings Finance Use of School Premises Child Protection Circulars Garda Vetting Inspection and Probation INTO Grants and Funding Leave of Absence Legislation Lunchtime Supervision New Teachers Parent Teacher Relations Pensions Posts of Responsibility Pupil Enrolment Recognition of Qualifications Salary School Accommodation School Funding School Insurance School Leadership School Transport and Ancillary Staff School Year Social Inclusion Special Education Staffing Staff Relations Staff Reps Taxation and PRSI Teacher Special Interest Groups The Teaching Council Election of Board Members Page 1 of 4 1 2 3 4 Note Information in this section is taken from the Department of Education and Skills document Boards of Management of National Schools Constitution of Boards and Rules of Procedure published in 2007 Table of Contents Election of board members 2 Appendix A Procedure for the nomination election of a person who will be nominated to the patron for appointment as a teacher representative 2 Appendix B Procedures for the nomination election of a parent s for appointment by the patron as parent representative s on the board 3 Appendix C Procedure for the selection of two members from the community for appointment to the board of management 4 About INTO Aims and

    Original URL path: http://www.into.ie/ROI/InfoforTeachers/BoardsofManagement/ElectionofBoardMembers/ (2015-10-30)
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  • Functions of Board - I.N.T.O
    Office Confidentiality Board Meetings Finance Use of School Premises Child Protection Circulars Garda Vetting Inspection and Probation INTO Grants and Funding Leave of Absence Legislation Lunchtime Supervision New Teachers Parent Teacher Relations Pensions Posts of Responsibility Pupil Enrolment Recognition of Qualifications Salary School Accommodation School Funding School Insurance School Leadership School Transport and Ancillary Staff School Year Social Inclusion Special Education Staffing Staff Relations Staff Reps Taxation and PRSI Teacher Special Interest Groups The Teaching Council Functions of Board Boards of management are responsible for the direct governance of schools The duties of the board of management include the following the appointment of teachers and ancillary staff approving school closures approving teacher absences for a variety of reasons the appointment of teachers to deputy principalship and other posts of responsibility ensuring compliance with relevant legislation and ensuring that schools are adequately insured and maintained Specific duties of the chairperson of the board of management include acting as a correspondent with the Department of Education and Skills and all outside bodies presiding at board of management meetings signing the monthly returns and annual statistical returns and serving on the selection board for the appointment of teacher About INTO Aims and Structure

    Original URL path: http://www.into.ie/ROI/InfoforTeachers/BoardsofManagement/FunctionsofBoard/ (2015-10-30)
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  • Roles of Board Members - I.N.T.O
    set out in Circular 0079 2007 However the list of duties outlined in the circular is not exhaustive and the Board of Management may include other duties as decided by the Board from time to time Notwithstanding the provisions of the circular the Chairperson shall act as correspondent for the Board in accordance with Section 16 a of this document In circumstances where the Principal Teacher of a school does not opt to take up the allowance payable for acting as Secretary to a Board of Management a The Board shall elect a Recording Secretary from amongst its members b The duties of the Recording Secretary are confined to i Keeping minutes of each meeting in an appropriate form to be retained in a safe place and to be available on request to representatives of the Patron the Trustees and the Department ii Setting the agenda for meetings in consultation with the Chairperson of the Board and the Principal iii Recording in the minutes decisions reached at meetings including the numbers of those voting for or against a motion Note The Data Protection Acts 1988 and 2003 The Data Protection Acts are designed to protect the rights of individuals with regard to personal data The law defines personal data as data relating to a living individual who is or can be identified from the data or from the data in conjunction with other information that is in or is likely to come into possession of the data controller The Data Protection Amendment Act 2003 brought manual records into the scope of the legislation whereas the 1988 Act referred only to computer files The Acts give a right to every individual irrespective of nationality or residence to establish the existence of personal data to have access to any such data relating to him her and to have inaccurate data rectified or erased It requires data controllers to make sure that the data they keep are collected fairly are accurate and up to date are kept for lawful purposes and are not used or disclosed in any manner incompatible with those purposes It also requires both data controllers and data processors to protect the data they keep and imposes on them a special duty of care in relation to the individuals about whom they keep such data All Board minutes and other school records and data must be maintained in compliance with the Data Protection Acts The responsibility for compliance with the Acts rests with each school The Board must therefore be cognisant of its obligations in relation to the confidentiality accuracy and security of all records and data held by the school This includes records data relating to staff and pupils and records data relating to the business of the Board Guidance for schools in relation to meeting their responsibilities in relation to data protection is being developed by the primary and post primary school management bodies Note The Freedom of Information Acts 1997 and 2003 Boards of Management should note

    Original URL path: http://www.into.ie/ROI/InfoforTeachers/BoardsofManagement/RolesofBoardMembers/ (2015-10-30)
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  • Term of Office - I.N.T.O
    the Patron dissolves a Board the Patron may subject to the approval of the Minister appoint any person or body of persons as the Patron thinks fit to perform the functions of the Board for a period not normally exceeding six months vi Where the Patron removes a member of a Board the resulting vacancy shall be filled in accordance with the provisions of d below vii In accordance with the Education Act 1998 Section 17 the Minister may require the Patron to dissolve a Board of Management having informed the Board and the Patron of his or her intention to do so and having considered any representations by the Board or the Patron b Cessation of membership i Where a member is adjudged a bankrupt or under the protection or procedure of a court has made a composition or arrangement with creditors that member shall thereupon cease to be a member of the Board except where it is not possible to fill the resulting vacancy In such circumstances this fact shall be declared to the other Board members and the Patron ii Where a member is sentenced to a term of imprisonment or placed on the Sex Offenders Register by a court of competent jurisdiction or ceases to be a member of the category of person provided for in Section 3 above to which he or she belonged at the time of his or her becoming a member of the Board see Note below that member shall thereupon cease to be a member of the Board iii Where the teacher nominee takes a leave of absence statutory or non statutory which is approved for a period of 24 weeks or more that teacher nominee shall cease to be a member of the Board as and from the date of the commencement of such leave iv In any case where a leave of absence statutory or non statutory of the teacher nominee to the Board extends beyond a continuous period of 24 weeks such teacher nominee shall cease to be a member of the Board at the end of the 24 week period Note Any parent who ceases to have a child enrolled in the school shall cease to be a member of the Board except in the case of a parent of a child who completes primary education on 30 June of the year in which the term of the current Board of Management expires Such a parent may remain on the Board until the end of the Board s term of office provided this period does not exceed five months in total Any teacher who ceases to be a serving teacher shall cease to be a member of the Board Where a member of a Board ceases to be a member of that Board by virtue of b above that member s office shall become vacant and shall be filled as soon as may be after the vacancy occurring by a new member appointed in the same manner

    Original URL path: http://www.into.ie/ROI/InfoforTeachers/BoardsofManagement/TermofOffice/ (2015-10-30)
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  • Confidentiality - I.N.T.O
    School Leadership School Transport and Ancillary Staff School Year Social Inclusion Special Education Staffing Staff Relations Staff Reps Taxation and PRSI Teacher Special Interest Groups The Teaching Council Confidentiality Confidentiality a Individual members of the Board are required to keep confidential the matters discussed at meetings unless otherwise agreed by the Board b Where allegations of a breach of confidentiality by a Board member arise the matter shall be brought to the attention of the Patron at the earliest opportunity The Patron shall carry out an investigation into the matter and shall reach a conclusion on the matter c Where the Patron is satisfied after due investigation that any member of the Board infringed this injunction of confidentiality he she may subject to the consent of the Minister remove that person from membership in accordance with Section 16 of the Education Act 1998 and shall not subsequently nominate that person as a member of any Board of Management Note It is important to note that Board members are not delegates of their electorates They have no obligation to either report back to their electors or to take instruction from them on how to vote at Board meetings Such reporting may

    Original URL path: http://www.into.ie/ROI/InfoforTeachers/BoardsofManagement/Confidentiality/ (2015-10-30)
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  • Board Meetings - I.N.T.O
    the membership and operation of Boards and until such declaration is completed he she shall not be entitled to act as a member of the Board A template of this declaration is provided at Appendix G ii In circumstances where the Principal teacher does not opt to take up the allowance payable for acting as Secretary to a Board of Management the Board shall elect a Recording Secretary from amongst its members in accordance with Section 11 of this document The Board shall also elect a Treasurer from amongst its members in accordance with Section 12 c Ordinary meetings i The Chairperson may at any time call a meeting of the Board ii At least seven clear days before each ordinary meeting a notice of the time and place of the intended meeting together with an agenda for the meeting shall be sent to every member of the Board It should be clear that all members of the Board are entitled to be notified of all meetings including meetings where issues may concern an individual member directly and he she may be required to subsequently withdraw or decide not to attend if the meeting is solely for that purpose Where exceptional circumstances warrant it a meeting of the Board may be convened at less than seven days notice and this fact should be recorded in the minutes iii The quorum of the Board shall be three members in the case of one teacher schools and five members in the case of all other schools iv The meeting shall be quorate throughout the entire course of the meeting Subject to c iii above a Board may act notwithstanding one or more than one vacancy among its members vi The proceedings of the Board shall not be invalidated by reason of any defect in the appointment or qualifications of any member thereof vii All decisions of the Board shall be taken at a properly convened meeting It is recognised that in some limited circumstances the use of a conference call may be required to facilitate a Board meeting In such circumstances this fact must be recorded in the minutes and the Board must be fully satisfied that the confidentiality of the meeting s proceedings will be maintained at all times In accordance with iv above the meeting shall remain quorate throughout the entire course of the meeting viii Where a matter is put to a vote it shall be determined by a majority of votes of the members present and voting therein and where there is an equal division of votes the Chairperson of the meeting may exercise a second and casting vote The numbers of those voting for and against a motion shall be recorded ix Minutes of the proceedings of the Board shall be recorded in an appropriate form and shall be signed by the Chairperson of the meeting of which they are a record or by the Chairperson of the next meeting Minutes are the property of the Board

    Original URL path: http://www.into.ie/ROI/InfoforTeachers/BoardsofManagement/BoardMeetings/ (2015-10-30)
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  • Finance - I.N.T.O
    and the Trustees against all public liability and against the consequences of negligence on the part of any person employed by the Board or any servant or agent of the Board or any defect in the buildings premises furnishings or equipment of the school whereby loss or damage might result to any person in or upon the school premises iii The following is the position for schools operating from premises owned by the Minister A Lease to be executed between the Minister and the relevant school Patron is being introduced for schools operating in premises owned by the Minister Under the terms of that Lease schools are obliged to take out Public Liability Employer s Liability and content insurances but are not required to take out buildings cover Buildings other than contents and those areas specifically identified in the Lease will be covered by State indemnity The Lease will be put into place on a phased basis starting with schools that have recently commenced operation in a premises owned by the Minister Thereafter Leases will be put in place for schools already operating in Minister owned premises It is intended to have Leases put in place for all such schools as soon as practicable Boards must adhere to all terms and conditions detailed in the Lease agreed between the School Patron and the Minister for the use of the building and in the event of any claims arising from a Board s non performance of such terms and conditions the Board must indemnify the School Patron from any resulting loss and must maintain an insurance policy to enable it to do so iv The relevant insurance policies shall be available for inspection by interested parties d Accounting practice What constitutes an adequate accounting system will depend on the size of the school and the diversity of its activities However a computerised template of an efficient accounting system is available on the Department s website Boards of Management are asked to consider utilising this package for accounting systems Boards may also avail of on line banking systems however the Board must satisfy itself that proper internal controls are in place for the use of on line banking services and that all proper and usual accounts are kept in respect of each transaction please refer to the role of the treasurer i All expenditure by or on behalf of the Board of Management must be approved by the Board The keeping of accounts and records must be in accordance with Section 18 of the Education Act 1998 ii A total account of the Board s income and expenditure shall be prepared at the end of each school year and shall be properly audited or certified in accordance with best accounting practice This account should be made available for inspection to the school community including parents the Patron Trustees and the Minister This account should incorporate details of all accounts which may be maintained separately by the Board in compliance with the terms

    Original URL path: http://www.into.ie/ROI/InfoforTeachers/BoardsofManagement/Finance/ (2015-10-30)
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  • Use of School Premises - I.N.T.O
    Garda Vetting Inspection and Probation INTO Grants and Funding Leave of Absence Legislation Lunchtime Supervision New Teachers Parent Teacher Relations Pensions Posts of Responsibility Pupil Enrolment Recognition of Qualifications Salary School Accommodation School Funding School Insurance School Leadership School Transport and Ancillary Staff School Year Social Inclusion Special Education Staffing Staff Relations Staff Reps Taxation and PRSI Teacher Special Interest Groups The Teaching Council Use of School Premises Use of the school premises In 2005 the Department issued Circular 16 05 to all Boards of Management in respect of the Sharing of School Facilities with the Community The purpose of this circular was to urge Trustees and Boards of Management to give serious consideration to such requests where possible In urging and encouraging the Trustees and Boards to respond sensitively to this need the Department fully appreciates that the decision ultimately lies with the relevant Board or Trustees and that the first priority at all times should be the interest of the school its teachers and pupils Boards of Management should familiarise themselves with the content of this Circular It should be noted that the use of school premises during the school day for purposes other than regular school business

    Original URL path: http://www.into.ie/ROI/InfoforTeachers/BoardsofManagement/UseofSchoolPremises/ (2015-10-30)
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